Grade Completion & Correction

Faculty may access the Grade Completion and Correction process through a W&M web form. Grade completions (incomplete to a final grade) require only the primary instructor's signature. Grade corrections (from one grade to another) require approval from the appropriate dean. Instructions for both processes are included below. Faculty or deans with questions about the process should contact the [[w|grades,Office of the University Registrar]].

The grade completion and correction form is currently unavailable.
To submit grade completions (award a letter grade for an incomplete), send the signed grade correction form (pdf) from your W&M email account to [[grades]].
For grade corrections (change one letter grade to another) send the signed grade correction form (pdf) from your W&M email account to the appropriate dean listed below.

Instructions:

Grade Completion: From an Incomplete to a final grade or initial incomplete extension
Grade Correction: Changes to a final grade or additional incomplete extensions
Dean Authorization List: List of dean-level approvers for each school

Grade Completion

Faculty may use the grade completion webform to update Incomplete (“I”) grades to a final grade for courses in which they are the primary instructor. Incomplete grades may be extended for one semester. Only the instructor's signature is required to process incomplete grade changes or initial incomplete extensions. Note: Faculty seeking additional incomplete extensions for undergraduate courses beyond one semester should utilize the grade correction form; exceptions require dean approval.

Steps for Grade Completion

Select the link to the webform and authenticate through CAS when prompted
Select the button for Grade Completion
Select the term of the course
Select the CRN
- For a course to display in the selection drop-down, you must be assigned as the primary instructor in Banner AND at least one student must currently have an incomplete grade
Use the drop-down menu next to each student to select the final grade and then select the Continue button
- You may select up to twenty (20) students in a single CRN. Return to the form when complete if you need to award final grades to more than twenty students in a single CRN or to select a different CRN
- For undergraduate courses, incomplete grades may only be extended for one semester. To request additional extensions beyond the initial one-semester extension, utilize the grade correction form (requires dean approval)
Verify the final grades are correct by checking the "Verify Change" box next to each student
Type your name in the text box exactly as it displays on the screen. Typing your name represents your signature
Select the Submit Grade Completion button to submit your final grades
- The submit button will remain inaccessible until you have checked the verify change box for each student AND you have correctly typed your name exactly as it displays on the screen
After submission, a confirmation screen will display
- Changes will be made immediately and are viewable in the Banner Faculty Grade Summary under the Faculty Services tab in Banner Self-Service
- Grade completions or corrections will not display on the Banner 9 final grade roster. The final grade roster will always display the initial final grade awarded to the student
If you wish to stop at any time before submission, select the button to cancel and return to the beginning

Grade Correction

Faculty may use the grade correction webform to request final grade corrections from one letter grade to another or for incomplete grades that were converted to an F. The deadline to submit a final grade correction is one year from the original grade. For undergraduate courses, the grade correction form may also be used to request additional incomplete extensions beyond the initial one-semester extension.

Final grade corrections require dean signature before they are processed. Once the faculty member has submitted the grade correction form, it will be routed to the appropriate dean for approval.

Steps for Grade Correction

Select the link to the webform and authenticate through CAS when prompted
Select the button for Grade Correction
Select the term of the course
Select the CRN
- Note that for a course to display in the selection drop-down, you must be assigned as the primary instructor in Banner
Select the student for which you are requesting a grade correction
- You may select only select one student at a time. Return to the form when complete if you need to request grade corrections for additional students
Use the drop-down menu under the "New Grade" heading to select the new final grade
Provide a reason for the grade correction (viewable by the dean reviewing the request) and then select the Continue button
Verify the final grades are correct by checking the "Verify Change" box
Type your name in the text box exactly as it displays on the screen. Typing your name represents your signature
Select the Submit Grade Correction button to submit your request
- The submit button will remain inaccessible until you have checked the verify change box AND you have correctly typed your name exactly as it displays on the screen
After submission, a confirmation screen will display indicating the request has been sent to the dean for approval
- If the correction is approved, it will be viewable in the Banner Faculty Grade Summary under the Faculty Services tab in Banner Self-Service
- Grade completions or corrections will not display on the Banner 9 final grade roster. The final grade roster will always display the initial final grade awarded to the student
If you wish to stop at any time before submission, select the button to cancel and return to the beginning

Dean Authorization

The following deans authorize final grade corrections:

Assistant Dean for Undergraduate Education, Arts & Sciences: Shelly Laurenzo, [[w|mnlaurenzo]]
Vice Dean for Research and Graduate Studies, Arts & Sciences: Chris Carone, [[w|dean-gsr]]
Associate Dean for Academic Affairs, Batten School: Siddhartha Mitra, [[v|mitras]]
Senior Associate Dean for Academic Programs, School of Education: Jim Barber, [[w|jpbarber]]
Vice Dean of the Law School: Kami Chavis, [[w|knchavis]]
Vice Dean for Faculty & Academic Affairs, Mason School of Business: Scott McCoy, [[m|scott.mccoy]]

The Dean listing is current as of February 2025. Any changes will be updated on the web as soon as possible.

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Questions?

Contact the University Registrar's Office at [[w|grades]].